Administrative Assistant

Welcome to Poteet Construction, Inc.! We’re looking for a dedicated, detail-oriented
professional to join our team as an Administrative Assistant in Missoula. In this role, you'll
be the friendly face of our office—providing outstanding customer service and a knack for
creative problem-solving.

At Poteet Construction, you’ll join a close-knit team of 20 skilled professionals who
collectively bring over 200 years of highway safety experience. Our diverse expertise
makes us a leader in highway safety, steel barrier placement, and design/build projects.
Working with us means being part of a growing business that values collaboration,
continuous learning, and your contribution to our ongoing success.

Since 1987, we’ve been proudly serving the Missoula area, and our statewide presence has
expanded our impact since 2013. Enjoy the benefits of a casual work environment
combined with a competitive salary—ideal for professionals who value both expertise and
a laid-back, community-focused atmosphere.

If you’re looking to enhance your professional skills while being part of a successful team,
we’d love to hear from you!

Essential Duties and Responsibilities:

• Answer phone calls and greet walk-in customers.
• Handle incoming and outgoing mail.
• Maintain accurate customer records in business software.
• Create, update, and close job records.
• Prepare invoice requests for accounting.
• Reconcile crew timecards with production reports.
• Generate customer statements, track accounts, and issue past-due notices.
• Organize and maintain filing systems for checks, invoices, jobs, and other documents.
• Learn and use business applications to assist crew with timecards, production, and expense reporting.
• Arrange lodging for crew.
• Set up new hires in business software.
• Perform additional administrative tasks as needed.

Required Knowledge, Skills, & Abilities:

• Eagerness to learn new skills.
• Strong team player with cooperative spirit.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to follow instructions precisely.
• High attention to detail.
• Excellent time management, organization, and multi-tasking skills.
• Professional demeanor in all interactions.
• Commitment to integrity and confidentiality of all company information.

Experience:

• Construction contract administration (optional)
• Familiarity with Deltek ComputerEase Software (optional)
• Familiarity with Smartsheet Software (optional)

Benefits:

• 401(k) matching
• Health insurance
• Paid vacation