Payroll & Accounts Payable Specialist

PAYROLL & ACCOUNTS PAYABLE SPECIALIST for POTEET CONSTRUCTION 

Welcome to Poteet Construction, Inc.! We’re looking for a dedicated, detail-oriented professional to join our team as a Payroll & Accounts Payable Specialist in Missoula. In this role, you'll ensure accurate and timely payroll processing and manage invoice payments, supporting our finance team with precision and strong analytical skills. Your ability to spot discrepancies and solve issues efficiently will be key to maintaining our financial integrity.

At Poteet Construction, you’ll join a close-knit team of 20 skilled professionals who collectively bring over 200 years of highway safety experience. Our diverse expertise makes us a leader in highway safety, steel barrier placement, and design/build projects. Working with us means being part of a growing business that values collaboration, continuous learning, and your contribution to our ongoing success.

Since 1987, we’ve been proudly serving the Missoula area, and our statewide presence has expanded our impact since 2013. Enjoy the benefits of a casual work environment combined with a competitive salary—ideal for professionals who value both expertise and a laid-back, community-focused atmosphere.

If you’re looking to enhance your professional skills while being part of a successful team, we’d love to hear from you!

Essential Duties and Responsibilities:

• Verify and process employee timecards, ensuring accurate data entry into the accounting system.
• Process weekly payroll and generate required reports.
• Configure and confirm government-mandated wage rates for all jobs.
• Receive, proofread, code, and promptly enter vendor invoices into the accounting system.
• Coordinate new hire onboarding by preparing and compiling all required paperwork.
• Maintain organized and secure filing systems for payroll, personnel, driver, and accounts payable records.
• Provide front-desk support by answering phones and greeting customers during busy periods.
• Assist team with timecard submissions.
• Perform additional administrative tasks as needed.

Required Knowledge, Skills, & Abilities:

• Eagerness to learn new skills.
• Strong team player with cooperative spirit.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to follow instructions precisely.
• High attention to detail.
• Excellent time management, organization, and multi-tasking skills.
• Professional demeanor in all interactions.
• Commitment to integrity and confidentiality of all company information.

Experience:

• Construction Payroll (optional)
• Accounts Payable (optional)
• Familiarity with Deltek ComputerEase Software (optional)
• Familiarity with Smartsheet Software (optional)

Job Type & Location:

• Full-time, Monday–Friday.
• Office-based in Missoula, MT 59808.

Benefits:

• 401(k) matching
• Health insurance
• Paid vacation